One of the most common questions we’re asked by a new host venue is “How do I get started?” Whether you are a first-time SITES exhibitor, or it’s been a while since you’ve hosted one of our shows, here are a few tips to make the process a lot easier:
Book early. Most exhibitors book at least 1-2 years in advance; for art exhibits, at least 2- 3 years in advance.
Stay ahead of the game and secure the show you want (for the time period you want it) by visiting our website often, signing up for our monthly E-newsletter where we first announce new exhibits, or following us on social media--Facebook, Twitter, Instagram, or Pinterest.
Consider all expenses. Exhibitors are responsible for paying a participation fee and, in most cases, a shipping fee that is either prorated (all venues pay the same amount) or outgoing (to the next venue). You might also choose to advertise your showing or host an opening reception or complementary programs and should factor in these costs. Other expenses may include the labor and materials needed to prepare your gallery for installation such as wall repairs and painting.
Complete an AAM general facility report. At thirty-odd pages completing the American Alliance of Museums General Facility Report may seem like a daunting task, but this important document is used throughout the museum field when you are borrowing exhibits or objects and it’s required to host most of our shows.
Know your environment. Some exhibits require a specific light level or temperature and humidity range. Don’t have a light meter, data logger, or hygrothermograph? Consider borrowing them from a nearby museum if your budget won’t allow purchasing your own. We can also direct you to vendors of this kind of equipment.
Have a plan. It’s a smart idea to have both an emergency response and disaster recovery plan, and these take time to develop since you may have to consult with your local fire department or authorities. Have more questions? Contact us at firstname.lastname@example.org or 202.633.3140.